What is a Transaction Coordinator and why do I need one?

​A Transaction Coordinator (TC) manages your real estate contracts from execution through closing.

By outsourcing this process, you stay focused on your clients and your business while we handle the communication, paperwork, deadlines, and follow-up that keep your deals on track.

 

Who benefits most from using a Transaction Coordinator?

Our services are ideal for agents who:
• Have a strong track record and want to grow
• Prefer not to hire employees
• Want predictable, per-transaction costs
• Need help ensuring compliance is timely and accurate
• Are comfortable delegating without micromanaging
• Don’t need a full-time assistant or someone in-office

 

Why hire a virtual Transaction Coordinator?

Partnering with a remote TC offers flexibility and cost control:
• You only pay when a transaction closes
• No payroll, benefits, or long-term contracts
• Full support without added overhead

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My brokerage already provides a TC. Why should I hire my own?

In-house TCs are often supporting many agents at once. That can mean limited time, slower response, and basic file handling.

Your own dedicated TC provides personalized service tailored to your needs, helping you deliver a better client experience and stay in control of your business.

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How do I know everything will get done?

We understand it’s hard to hand off a process that affects your reputation.

That’s why we use a structured system that ensures every task is completed on time. You’ll receive regular updates and immediate notice if anything needs your attention. Over time, trust builds—and so does your freedom to focus on what you do best.

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What tasks will I still be responsible for?

You’ll continue to handle:
• Client communication and negotiations
• Approving addenda and contract terms
• Attending inspections and walkthroughs
• Reviewing final statements and resolving issues

Our role is to support you with everything else that keeps the transaction moving smoothly.

 

What are your Transaction Coordinator fees?

Our pricing is simple and per transaction. You can view current rates here.

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Do I have to pay if the deal falls through?

There’s no charge if a transaction doesn’t close. You only pay once the deal is officially closed.